Planning to screen the Men’s World Cup final in your community building? Here are some practical points to consider, from safety and licensing to accessibility, communication and creating a welcoming event for everyone.

Live sports can bring communities together and create a lively shared experience. They can also help community spaces raise extra income through refreshments, raffles and other small extras. If England reaches the Men’s World Cup final, many community venues may consider screening the match. Here are some practical points to check before you go ahead. 

Here are some things to consider. 

  1. Capacity and safety regulations 
    Make sure you have enough staff and/or volunteers to plan and run the event. Assign roles so that everyone is aware of their responsibilities. Write a risk assessment and have a clear plan in place for emergencies; make sure all volunteers know what to do. Ensure the venue does not exceed legal capacity limits and that all safety measures are in place, including clear emergency exits, fire safety equipment, and accessible pathways. 
  2. Noise and disturbance 
    Screenings can get loud. Clearly communicate event end times. Be mindful of noise levels, especially in residential areas or late-night events, and communicate with neighbours or residents to manage expectations. 
  3. Licensing and broadcasting rights 
    Assign a designated committee member to handle all licensing requirements and keep records of permissions. Clubs and community groups – TV Licensing ™ 
  4. Accessibility 
    Offer reserved seating for people with mobility issues. Make sure the screening area is accessible to everyone, including people with disabilities. Consider seating arrangements, access to facilities, and entryways. 
  5. Waste management 
    Provide recycling and composting options to encourage responsible waste disposal. Where possible, avoid disposable serving ware for food and drinks and consider reusable options, such as Cheshire’s Returnable Cup Club. Arrange post-event clean-up so the space is ready for the next users. 
  6. Communication 
    Give neighbours, residents and regular users of the building plenty of notice about the screening. Use the channels that work best for your venue, such as email, posters, social media or booking updates. Clear communication helps manage expectations and reduces the chance of complaints. 
  7. Alcohol and food policies 
    If you plan to serve food or alcohol, check what permissions, licences and venue policies apply. Clearly display any rules on alcohol consumption, enforce age restrictions, and make sure volunteers know how to respond if issues arise. Offer non-alcoholic drinks and a range of snacks so the event feels welcoming to everyone. 
  8. Community engagement 
    Organise related activities (e.g., halftime quizzes, raffles, or themed dress codes) to enhance engagement. Seek feedback from attendees and residents to improve future events and strengthen community involvement. Involve residents in planning by forming an event subcommittee or conducting polls to choose which games to screen.  

Enjoy! 

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We work throughout Cheshire West & Chester, Cheshire East, Halton, and Warrington. Although we were originally founded to assist rural communities, in recent years, we have branched out to provide support in larger towns and their suburbs. 

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